Move-Out
IMPORTANT DATES – SPRING 2024
- Wednesday, May 1 – Last day of classes
- 24 Hour Quiet Hours begin at 5 PM.
- Friday, May 10 – Final Exams end
- Saturday, May 11 – Residential communities close at 2 PM for all residents not approved for interim housing or those involved with commencement.
- Approved students must transition to Interim Housing by this time.
- Monday, May 20 – Commencement
- Residential communities close at 7 PM for all students except those approved for continued Interim Housing.
PLAN
…AHEAD SO YOU DON’T GET HELD UP ON YOUR MOVING DAY.
Think ahead to make sure you’ll be prepared to complete your move-out in a timely and low-stress manner.
- Will you need a hand-truck or any other equipment to help with your move?
- Will you have the boxes and crates you plan to pack in ready?
- Have you picked up any needed cleaning supplies from your hall office?
ALL students – regardless if you are doing an express checkout – must sign up for a checkout time BEFORE Wednesday, May 1.
To sign-up please follow the instructions you will receive from your Community Director.
Checkout times will be available during the following times:
- From 9 a.m. to 9 p.m. daily from May 1 and May 10
- From 9 a.m. to 12 p.m. on May 11
Students are expected to check out within 24 hours of their last exam.
Express Checkout –
- Those in a double who are NOT the last person checking out.
- Sign the express checkout envelope, place key(s) in the envelope, and turn it in at your Community Office.
- Students participating in Express Check-Out waive the right to appeal for fines/damages.
Standard Checkout –
- Any student can do a standard check-out; however, the following students MUST complete a standard check-out – ALL students in singles, and the last person checking out of any double.
- Requires meeting with an RA at scheduled time, a walkthrough of your room, returning your key to RA and signing a Check-Out Form.
- After your check-out, your door will be locked and you will not be able to return.
Submit any work orders needed before the last day of class at workorders.wfu.edu, or by calling Customer Service at 336-758-4255.
Work Orders can be submitted for the following issues:
- Broken blinds
- Lights
- Broken furniture
- Leaks
- Heating and Cooling issues
Residents should ensure that all furniture that was in the room upon move-in is still in the space.
This includes, but is not limited to:
- Desk chairs
- Bookshelves
- All desk components
- All bed components
- Wardrobes (if applicable)
- Chest of drawers (if applicable)
- Microfridge (if applicable)
Spaces found without designated furniture will have the cost of replacement billed to the occupant(s) of the room. Furniture from common spaces found in rooms will also be billed.
If your room has a micro-fridge and you are the last to leave:
- 48 hours prior to departure remove all items from your microfridge and defrost the unit by unplugging and setting a towel beneath the microfridge to collect water.
- Clean the micro-fridge as needed
- Remove the towel prior to your departure and wipe up any water that remains.
If you share a refrigerator in a suite/apartment:
- Remove ALL of your items from common area refrigerators and freezers. This includes all refrigerators in Polo, Martin, North Campus Apartments, Student Apartments, and Road Houses.
- Clean the refrigerator as needed
- Do not turn these common area refrigerators off.
PACK
…ALL OF YOUR BELONGINGS FROM EVERYWHERE IN YOUR SPACE.
Students will need to pack, clean, and box their items prior to their move-out appointment time. When doing a final walkthrough with your RA, no personal belongings should be left in your bedroom.
Do not remove any command strips on walls – please leave in place and Facilities and Campus Services will remove.
Contact the University Bookstore with any questions around returning rental textbooks.
Return your green to-go containers to The Pit or Hilltop at North Dining.
Keep your green recycling bin for next year.
- Graduating seniors can return their bins to the Office of Sustainability.
Don’t forget to pack, properly dispose of, or donate any personal items you may have had in any common space that is not your assigned room.
- This includes ALL items from bathrooms, countertops, and community kitchens.
Any abandoned personal property will be disposed of; failure to remove everything other than University furniture will be subject to applicable fines.
Please make time to collect all items you have left in the laundry room(s).
- Any items left in RL&H community laundry rooms will be collected and turned over to a local charitable organization starting May 6.
Take bicycles and motorized bikes home; any bikes left on campus over the summer are subject to collection by University Police.
Storage Scholars is an official moving and storage partner of Wake Forest University, founded and operated by students on-campus since 2017.
How the service works:
- Storage Scholars distributes packing supplies on campus for FREE.
- Student’s using the service pack their items up, take photos of everything, upload photos to their account, lock it in their room, and go home! No need to wait around for movers, well handle the moving in a completely contactless manner.
- Once final exams end and the campus is vacant, student employees arrive to pick up the items and move them into an insured, temperature-controlled storage facility near campus.
- When students return to school, their belongings will be ready and waiting for them in their new room!
Learn more on their website.
PLACE
…EVERYTHING WHERE IT BELONGS TO AVOID FINES.
Before you leave, you should:
- Close and lock your windows.
- Leave blinds down if your room is still occupied; pull blinds up if you are the last person checking out of your room.
- Fan coil units should be set to 70° and low fan speed.
- Turn off the lights.
All indoor trash and recycling receptacles will be blocked-off by April 29th.
Dispose of your recyclables early! Recyclable materials should be disposed of prior to student move-out.
Trash MUST be removed from the space prior to your departure, and placed in dumpsters staged in your community or by bulk trash signage in designated areas.
Any abandoned trash will be disposed of and will be subject to applicable fines.
As you are cleaning your residential space, you are encouraged to donate reusable furniture and clothing by way of Deacs Donate, a non-profit initiative designed to reduce end-of-the-year waste and benefit local families.
Starting April 25th, Deacs Donate bins and signs will be placed in each community.
Use these bins (or designated areas for larger items) to donate any unwanted but usable items to Goodwill. In an effort to honor the intent of donations, we ask that items not be removed once placed in Deacs Donate collection locations.
Read more here!
Place all cardboard waste by cardboard signage in designated areas in your community.
Lock your room door and return your key(s) to Residence Life and Housing at your community office.
Do not leave your key(s) in your room. Keys will not be accepted back via mail.
FOLLOW THE SIGNS!
KEEP AN EYE OUT FOR SIGNS IN YOUR HALLS WITH KEY REMINDERS FOR MOVE-OUT.
INTERIM HOUSING
Interim Housing is available for students who meet certain criteria to stay on campus beyond our first closing date (including those transitioning to summer school housing, athletes in active competition, those officially involved with commencement, or those with a sibling graduating).
Requests are due by May 1, 2024, by 8:30 a.m.
- There is a charge ($15 per night) for students staying in Interim Housing for purposes other than commencement.
- You are not guaranteed Interim Housing until your request has been approved.
If accepted, you must be checked into your Interim Housing assignment by 12 PM on Saturday, May 11. Interim Housing check-in is only available from:
- May 8 and 9 – 12 PM (Noon) – 5 PM
- May 10 – 10 AM – 5 PM
- May 11 – 10 AM – 12 PM (Noon)
FINES
Residence Life and Housing will forward billable damage information to Financial and Accounting Services within 12 working days after commencement.
If you feel that you have been issued a bill incorrectly, and you did not participate in the Express Check-Out process, you may appeal the bill, in writing, within 30 days of receipt of the bill to Residence Life and Housing, housing@wfu.edu.
Please include your name, room number, and building & your reason for appeal.
Note: Dates for the 24-25 academic year are tentative. Please check back here in Spring 2024 for confirmed dates.
Questions?
Please contact the Office Residence Life and Housing at housing@wfu.edu or 336.758.5185 for further information.