Move-In
Spring 2025 Opening Information
Moving into your residential community is an exciting time for both new and returning students!
Staff from the Office of Residence Life and Housing are here to help. We’ll do our best to make the move-in process easy so you can settle into your new home as quickly as possible.
This page contains information about general move-in processes and is updated yearly to reflect any changes and important dates!
OPENING DATES
INCOMING STUDENTS
Class of 2028
Wednesday, Aug. 21, 2024*
8 AM – 1 PM
(Move-In help until 12 PM)
CURRENT STUDENTS
Class of 2027,’26,’25
Thursday, Aug. 22, 2024
12 PM – 4 PM
Friday, Aug. 23, 2024
9 AM – 4 PM
Saturday, Aug. 24, 2024
9 AM – 1 PM
*PRE-ORIENTATION students can find dedicated instructions below.
STEP 1: CHECK-IN
Get your room key and let us know you’ve arrived
To check in, you will need:
- Your check-in instruction email sent to your @wfu.edu email address ahead of opening each year.
- Your student ID or another photo ID if you don’t yet have/have misplaced your student ID.
- Any student checking in must be in compliance with University policies.
Location: Lawrence Joel Veterans Memorial (LJVM) Coliseum
Date: Wednesday, August 21, 2024
Time: 8 AM to 1 PM (Move-In Assistance until 12 PM)
Transfer students can arrive on August 21
and follow the instructions for other incoming students.
Location: Lawrence Joel Veterans Memorial (LJVM) Coliseum
Time: Please reference the opening dates and times above.
Location: Lawrence Joel Veterans Memorial (LJVM) Coliseum
Date: Friday, August 16, 2024 or Saturday, August 17, 2024
Time: 9 AM to 4 PM
NOTE: All students with an approved early arrival date will receive confirmation of your date from our office.
Instructions for any other dates, while rare,
will be communicated directly via email.
STEP 2: PARK AND UNLOAD
Head to your new residence hall, unload your belongings and relocate any vehicle(s)
NOTE: Make sure you’ve checked in BEFORE coming to campus!
Check-in will take place off campus at the LJVM for most students.
- Upon arrival to campus, pull your vehicle into a designated unloading zone closest to your community.
- Unload and identify your belongings at the curb, and make sure you’ve moved your vehicle to a parking lot to free up that space for another resident.
- Do not park in handicapped spaces, fire lanes, service areas, driving lanes, roadways, sidewalks, on the grounds, or any other area not designated for parking.
With thousands of students returning to campus in just a few days, moving can seem chaotic. To make everyone’s arrival as pleasant as possible, please:
- Observe all parking restrictions and traffic patterns; University Police will enforce these regulations. Park only on designated streets and in designated lots; do not park on the lawns since it may damage the underground sprinklers. While you are checking in, park in the designated unloading areas with flashers on.
- Check weather forecasts and plan accordingly. Bringing umbrellas and plastic for covering your belongings would be a good idea if rain is in the forecast.
- Plan accordingly to move your items. Availability of hand trucks on campus will be limited.
STEP 3: MOVE INTO YOUR NEW ROOM
Set up your space and make sure you have what you need
Settling In
- Introduce yourself to the community staff – they’ll be around in RL&H shirts to answer any questions you might have about your new community.
- Prep for your Room Condition Report
- In the days after check-in, you will receive an email asking you to fill out your Room Condition Report (RCR) via the Housing Portal.
- Take a few minutes to inspect your room to see if there are any discrepancies between your RCR and the actual condition of your room. If there are discrepancies, you must notify your Resident Adviser (RA) within 48 hours to ensure that you will not be financially accountable for pre-existing damages upon your check-out.
Each Residence Hall page details what will be in your room upon arrival and provides approximate room dimensions.
NOTE: Measurements for items listed help you get a sense of your space. Each room is unique and varies in dimensions, sometimes considerably.
Tip: Winston-Salem has many popular retail stores – we suggest seeing your space before purchasing everything you think you might need!
A quick list of items you may want to bring and should not bring to campus
To Bring
GENERAL
- Cleaning Supplies
- Coffee Maker (Keurig/Single-Serving only)
- Dish Set
- First Aid Kit
- Memo Board for Door
- Posters/Room Decorations
- Raincoat/ Umbrella
- Shower Shoes/Caddy
- Storage Bins/ Closet Organizers
- Toiletries
- Towels/ Washcloths
- Trash Can
LAUNDRY
- Clothes Hangers
- Detergent (HE Approved)
- Dryer Sheets/ Fabric Softener
- Iron/ Ironing Board
- Laundry Basket/ Bag
SLEEP
- Bedspread
- Blankets
- Pillow/ Pillowcases
- Twin Sheets (XL)
DEVICES
- Alarm Clock
- Desk Lamp
- Flashlight
- Hair Dryer
- Small Fan
- Television (Streaming service available)
- UL-approved Power Strips (with a Circuit Breaker)
STUDY
- Calendar
- Office Supplies (Pens/Pencils, Notebooks, Stapler, Folders)
- Stationary/ Stamps
Leave At Home
- Air Conditioners
- Bed Lofts
- Black Lights
- Candles (Including decorative or warmers)
- Cinder Blocks
- Coil Appliances
- Crockpots, Waffle Iron and Crepe Pans
- Electric/ George Foreman Grills
- Electric/Space Heaters
- Extension Cords
- Fans with Cooling Systems
- Fireworks/ Weapons (including Paintball Guns)
- Flammables
- Halogen Lamps
- Hot Plates/ Electric Skillets
- Humidifiers/ Misters (Including Diffusers)
- Microwaves
- Multi-Plug Adapters
- Non UL-Approved Lighting
- Pets and Animals (only exception are fish in 10 gal or less tank)
- Plug-In Air Fresheners
- Toasters/ Toaster Ovens
- Waterbeds
- Wireless computer access points or network routers
For more information and to review our policies, please refer to our Guide to Community Living.
FAQ
New students are offered move-in assistance during a designated period.
Our Wake Forest faculty, staff, and students will be on hand to help with moving all your belongings into your room.
Move-In Assistance Overview
- After checking in at LJVM, proceed to your assigned residence hall on campus, following directions from University Police.
- When you arrive at your building, a Team Leader will greet you at your car. They will note the student’s room information on a whiteboard.
- Students and families will first unload their belongings into a designated curbside area.
- After everything is unloaded, the student should proceed to their room to unlock it. Our move-in assistance team will then transport all items directly to the room using bins.
- We kindly request that a family member remain with the car to move it once the unloading is finished.
*Please be aware that after the designated move-in assistance hours, bins and staff will no longer be available to help with transporting your belongings.*
Carts will be available for returning students to check out during move-in at designated buildings only.
You will need a photo ID present at check-in.
Incoming and transfer students will receive their Deacon OneCard at check in.
If you have lost your Deacon OneCard over the summer, you will have the chance to replace it at check-in or shortly after at the DeaconOne Office in Angelou Hall.
After Hours Arrivals
If you are unable to arrive during the check-in hours on your APPROVED move-in date, please follow the instructions below.
- August 16-23: After Hours Check-In will ONLY be available from 6 p.m. until 9 p.m. Check-in will NOT be available between 4 p.m. and 6 p.m. If you plan to arrive after 9 p.m., you will need to make alternative off-campus arrangements until the following day.
- YOU MUST SUBMIT THIS FORM TO CHECK IN BETWEEN 6 P.M. AND 9 P.M. You will need to use your @wfu.edu email to access the form.
- August 24: Check-in at LJVM ends at 1 p.m. Students may check in at their communities between 2 p.m. and 9 p.m. – if you are arriving during this timeframe, you do NOT need to submit a form.
- August 25: Students may check in at their communities between 9 a.m. and 9 p.m. – if you arrive during this timeframe, you do NOT need to submit a form.
For after-hours arrival, please proceed to your community office and contact the RA on duty using the number posted at the office or available here.
Please be aware that after-hours check-in will not be available starting Monday, August 26. Students will need to check in at the Office of Residence Life and Housing between 8:30 a.m. and 5 p.m. Monday through Friday.
In almost all cases, we ask that residents move in with their class as their communities open. Those who would like to alter travel plans are encouraged to look into local hotels ahead of arrival, or to plan to arrive at a later date during opening week.
Wake Forest University Mail Services ask that you refrain from shipping mail or other items to your student no earlier than two weeks prior to their arrival on campus. If you wish to ship belongings to campus prior to two weeks from the student arriving on campus, you may do so through Storage Scholars!
Storage Scholars is a separate entity from Wake Forest University Mail Services. All questions, inquiries, comments, etc. should be directed to Storage Scholars at 336-815-0100 or email at Info@storagescholars.com
Here’s how their Ship to School service works:
- Sign-up online at storagescholars.com and select your preferred Ship to School package.
- Storage Scholars ships you empty boxes and return shipping labels to pack up your belongings and ship them back to their storage facility for the summer.
- You can also shop online at your favorite retailers and send those packages to their facility to add to your delivery order.
- Storage Scholars receives, sorts and stores your belongings until school starts in their secure storage facility.
- By the time you arrive to school, Storage Scholars will have already delivered your belongings to your room, so they’re ready and waiting for you!
Feel free to learn more about their services by checking out their website here!
QUESTIONS?
Please contact the Office Residence Life and Housing at housing@wfu.edu or 336.758.5185 for further information.