COVID-19 Addendum

Wake Forest University Seal

Introduction

This addendum to the Guide to Community Living is in response to the current public health emergency and is intended to increase education, safety, and accountability among students and student organizations. This addendum is effective August 1, 2020 and will remain in effect until further notice. Any revisions to this addendum will be communicated through email notice to Wake Forest residential students.

About

As members of the Wake Forest residential community, students are called upon to demonstrate respect and honor towards fellow peers, staff, and every other member of this residential community. As such, in a time of potential risk to the health and safety of our fellow Demon Deacons, we must each be vigilant in our commitment to protecting, encouraging, and supporting each other. All residents are asked to respect the health and safety of others as they would respect their own, not of our own protection, freedom, and expression . Because we do not know the vulnerabilities, responsibilities, fears, or comforts of other residents of our community, each of us must act out of an abundance of caution and to help keep others safe, comfortable, healthy, and flourishing. Together, we will create a residential community where each of us knows we are valued and even cherished.

As a community, we will hold ourselves and each other accountable for compliance with University requirements and expectations that are intended to help keep the Wake Forest community safe during this pandemic. Our community of honor and integrity will be reflected through our work to challenge and support each other, particularly if we witness fellow community members failing to follow public health recommendations.

This addendum to the Guide to Community Living governs the behavior of students within the residence hall and University Sponsored accommodations. The jurisdiction of the Guide to Community Living, including this addendum, extends into all aspects inside and the immediately surrounding areas of our residential communities, including University-sponsored housing.

 

Assignments and Meal Plans

The following information are selected excerpts from the 2020-2021 Housing and Dining Agreement. A full version of the Agreement can be found here

COVID-19 Terms

  • Health and Safety. Wake Forest expects that all students residing in University housing act in a manner that demonstrates respect and consideration for those around them, including respect and consideration for the health and safety of all community members. All residential students are prohibited from creating a health or safety hazard within University housing.  Wake Forest may request or require a resident to leave University housing if their continued presence in the residential facilities poses a health or safety risk for community members. Residential students are required to comply with health and safety laws, orders, regulations and health and safety guidance adopted by the University as they relate to public health crises, including COVID-19. Adherence to health and safety requirements applies to all residents, staff and visitors and extends to all aspects of residential life, including bedrooms, bathrooms, community kitchens, lounges, and other common spaces. These requirements may evolve as the public health crisis evolves.  Currently, students are required to:
    • abide by social distancing requirements;
    • comply with limitations on mass gatherings;
    • wear a face covering outside of a student’s own room and when in the presence of others, particularly when a distance of six feet cannot be maintained;
    • comply with self-screening symptom monitoring requirements set by the University;
    • cooperate with contact tracing requests;
    • comply with cleaning and disinfection protocols;
    • comply with prohibitions and limitations on guests in residence halls; and abide by quarantine/isolation requirements.
  • De-Densifying Efforts.  Residential students are required to comply with any de-densifying efforts needed on campus due to COVID-19 or other public health emergency.  These efforts may include, but are not limited to, relocating residential students to alternative housing. Relocation does not constitute failure to perform by the University or a termination of the student’s Housing Agreement. In the event the University must relocate or remove students as part of a de-densifying strategy due to public health concerns for an extended period of time and alternative housing is not available, Wake Forest will provide impacted students a partial reimbursement of housing charges in accordance with the University Disruption Refund Policy.
  • Termination. ​The University reserves the right to terminate Housing Agreements for public health reasons, including to contain the transmission of COVID-19. In the event Housing Agreements are terminated for public health reasons, Wake Forest will provide impacted students a partial reimbursement of housing charges in accordance with the University Disruption Refund Policy.

Changing Rooms

Due to the limited amount of spaces available, Open and Restricted Room Change processes will be SUSPENDED until further notice. The Dean of the Office of Residence Life and Housing or designee can  approve requests in cases that present an emergency.


Living On Campus

Due to COVID-19, our Residence Life staff will mostly interact and support residents virtually. If the Residence Life staff member and resident mutually determine it necessary to meet in person, both should wear a face cloth and maintain 6ft feet while meeting. Please contact your Community Director directly.

Break Housing

Residential communities will close before Thanksgiving and remain closed through Winter Break. Information about preparing for the various University breaks is provided to students via their @wfu.edu email addresses in advance of each break period. Students are expected to carefully read this material to be aware of the policies/processes related to each break period.

As students are packing, they are encouraged to verify that they have packed valuables such as your wallet, keys, passport, airplane tickets, medication, and Deacon OneCard along with all other items needed for the break.

When students leave campus at the Thanksgiving holiday and complete the remainder of the semester from home, they will receive a 10 percent refund of housing costs, dining plans and wellness and parking fees, as applicable.

For students with extenuating circumstances, we will open a petition process to request permission to stay at Wake Forest through the end of the examination period, should health conditions allow. If a student petitions and is approved to stay on campus through the Thanksgiving holiday and finishes the semester on campus, they will not be eligible for the 10 percent refund. To protect the health and safety of our students, faculty, and staff, students who are approved to remain will be required to demonstrate that they did not leave the immediate Winston-Salem area during the Thanksgiving break


Policies and Procedures

Residence Hall Policies

Building/Card Access

  • All residential students will have 24/7 access to their assigned residence hall exterior doors, room/suite, and laundry room. Access to common areas within their assigned residence hall will be accessible on a limited basis and occupancy limits may be in place to provide for adequate physical distancing. Additionally, to support de-densification, students will only have access to their assigned residence hall. No other residence hall access will be granted. 
  • It is a violation of University policy to enter the residence halls using someone else’s Deacon OneCard. Furthermore, it is against University policy to loan out your ID card or bypass the card access system in any way – including, tampering with doors and locking mechanisms.


Cohabitation Policy

  • The following policy is SUSPENDED until further notice. Students are not allowed overnight guests for any period of time. 

Guest Policy (New Policy)

  • Residence Life and Housing defines a guest as a Wake Forest student with a current room assignment on the Reynolda Campus or in University-sponsored housing (e.g., Deacon Station & Crowne Apartments). Students must adhere to all of the requirements for guests:
    • One guest per resident of the living unit (e.g., apartment, house, suite, semi-suite, bedroom)
    • Six feet of distance between all individuals must be maintained
    • No more than 10 people in the living unit at one time (fewer if social distancing is not possible)
  • Additionally, all individuals must comply with the Face Covering Policy and wear a cloth face covering during the period of visitation. Guests must be accompanied by their host at all times. No guests are permitted to stay overnight. Students experiencing symptoms of COVID-19, or who are in quarantine or isolation, should not have guests.
  • For example: If you live in Deacon Place, there could be a total of 8 individuals in the apartment if all four residents are present. 
  • For example: If you live in an 8 person suite in Martin Hall, only 2 occupants may have a guest due to the limit of 10 individuals in a suite.
  • For example: If you live in a 7 person suite in Magnolia Hall, only 3 people can have a guest if all residents are present due to the limit of 10 individuals in a suite. 

Lounge Use/Reservation Policy

  • All residence hall lounges used by recognized organizations and students will be CLOSED until further notice. As a result, the following policy is SUSPENDED until further notice.

Restricted Areas Policy

  • The following policy remains in effect with the addition of the following areas: community kitchens, media rooms, sun decks, and/or any other areas with signage posted restricting resident access due to the public health emergency.

Visitation and Host Responsibility Policy

  • This policy is SUSPENDED. Please see the Guest Policy for additional information and expectations.

Housing & Safety Policies

Community Spaces Policy

  • The following policy remains in effect with the addition of the following:
    • Residents must comply with the occupancy limit signage posted at the entrance of all community spaces. Moving furniture within all community spaces is prohibited as set up is within CDC physical/social distancing guidelines.

Room Furnishing Policy

  • Students are highly discouraged from bringing additional furniture to campus in the event the University transitions to remote status.

Housing Operations

Custodial Services

  • The University will modify its cleaning protocols to address COVID-19 or other public health emergencies in an effort to minimize the spread of disease. Please see the Disinfection and Cleaning of Campus Facilities policy here. Residence Life and Housing will educate and inform residential students on appropriate cleaning protocols (both those conducted by or on behalf of the University and those to be performed by students themselves) within their assigned rooms and spaces to reduce the spread of COVID-19 within University housing.

Deacon OneCard

  • With regards to card access, undergraduate students access our residential communities utilizing their Deacon OneCard.
    • All residential students will have 24/7 access to their assigned residence hall exterior doors, room/suite, and laundry room. Access to common areas within their assigned residence hall will be accessible on a limited basis and occupancy limits may be in place to provide for adequate physical distancing. Additionally, to support de-densification, students will only have access to their assigned residence hall. No other residence hall access will be granted. 
    • It is a violation of University policy to enter the residence halls using someone else’s Deacon OneCard. Furthermore, it is against University policy to loan out your ID card or bypass the card access system in any way – including, tampering with doors and locking mechanisms.
    • Guests (see Guest Policy) must be escorted and the student(s) they are visiting are responsible for their behavior.