Medical Documentation for Housing or Dining Accommodation(s)
Wake Forest University has a six-semester residency requirement and the University views living on-campus as integral to a liberal arts education and the Wake Forest experience. To accommodate these ideals, the Office of Residence Life and Housing has a wide variety of housing and dining options on-campus which can accommodate the vast majority of medical issues.
- In order for Wake Forest University to meet the needs of students on-campus and provide reasonable and appropriate accommodations, students who have a documented disability(s) or a chronic medical condition(s) that require an on-campus housing and dining accommodation must submit appropriate documentation of the condition to the Director of Student Health Service.
- Students requesting housing and/or dining accommodations should proceed as normal with room/meal plan selection until a decision regarding eligibility has been reached.
- Decisions regarding accommodations can be made only after appropriate documentation of the disability and supporting information has been received. Evaluating requests take time, please allow 3-4 weeks upon receipt of all documentation for evaluation and assessment by the Director of the Student Health Service. Consequently, students requesting accommodations should provide this documentation as soon as possible because of the time required to respond to individual requests.
- Requests for housing accommodations within 2 weeks prior to a room selection process may not be considered due to time constraints.
- Requests for accommodations are reviewed on a case-by-case basis and receipt of the necessary documentation does not guarantee that the accommodations will be granted.
Based on a recommendation from Student Health Service, the Office of Residence Life and Housing will then determine the accommodation(s) which are provided to the student. Unless noted as a temporary accommodation, an accommodation will be considered valid for a student’s time at Wake Forest unless the student forfeits the accommodation or withdraws from the University.
- For the Fall term, current students should provide complete documentation for consideration by February 1st, and incoming students by June 15th.
- For the Spring term, all students should provide complete documentation for consideration by November 15th.
Requests submitted after the deadline may be denied if there is not a legitimate extenuating circumstance or a significant change in the student’s health following the deadline.
The student’s physician or therapist should provide justification of the requested accommodations. Guidelines for written documentation of a student’s disability or psychiatric condition are listed below.
- Completion of forms by a physician or therapist describing the disability (diagnosis, treatment plan, limitations caused by the condition, possible medical complications, and prognosis for improvement):
- Associated lab, X-ray, and test data, if appropriate.
- Recommendation by the physician or therapist concerning specific on-campus housing or meal plan requirements that may be needed because of this documented condition. (e.g. private bathroom, grab bars, strobe lights, door opener, single room, food prepared in a peanut-free environment, convenient access to a kitchen, etc.)
- The physician or therapist must be licensed and may not be a family friend or relative of the student.
Accommodation Request Forms
Completed form of the medical condition should be forwarded to:
Director, Student Health Service
Wake Forest University
WFU Box 7386
Winston Salem, NC 27109
- Wake Forest University has a number of residential facilities on campus that are of varying configurations and construction ranging from a typical residence hall room with a community bathroom, to suites and apartments which contain private or limited access bathrooms and kitchens as well as different types of HVAC systems.
- A desire or recommendation for a geographic change “e.g. Off-Campus” is not normally considered an accommodation.
- ADHD and learning disabilities do not typically merit housing or meal plan accommodations.
- All residence halls at Wake Forest University are air-conditioned, are non-smoking, and use environmentally-friendly green cleaning supplies. Allergic rhinitis does not usually merit housing accommodations (e.g. a single room).
- Housing or meal plan accommodations based on a newly developed psychiatric or psychological condition usually require the development of a therapeutic relationship with a professional staff member at the University Counseling Center and/or documentation from an off-campus therapist.
- A nutritionist is available to meet with students who have food allergies to educate students on options in the on-campus dining halls and food venues.
Accessibility Map of Campus – Revised 12.07.2016