Off-Campus Housing Policy
Residence Life and Housing is responsible for verifying compliance of this policy and administering the Off-Campus Housing Approval process. The policy was created to provide greater assurance that students comply with the University’s Social Regulations and Policies. This rule asserts that “Wake Forest [University] students are responsible for conducting themselves so as to not bring disrepute to the University. Conduct or activity by members of the student body living in, or hosting functions at, off-campus locations which has the effect of unreasonably interfering with the rights of neighbors is prohibited. This standard of conduct recognizes and affirms a responsibility to respect the rights of others appropriate to the setting in which one lives. It also recognizes the duty of Wake Forest students who are residents of off-campus rooms/apartments/houses to control the nature and size of activities carried out in or on their premises consistent with the standards of the University. Disruptive off-campus social functions at single family residences are subject to University review and sanctions. Individual students, groups of students, and student organizations may be held accountable for hosting disruptive events, parties or social functions.”
Additionally, there are a couple of important considerations for off-campus relocation:
- Once you move off campus, you are reclassified as a non-resident student and will no longer eligible for any part of guaranteed campus housing (including Greek Block housing).
- All undergraduate students who have not completed this process by Friday, July 1, 2016 will be considered non-compliant with University policy, and a hold will be placed on your University account. You will be notified via e-mail of your non-compliance. Each additional request for action will result in administrative fines being levied against your student account.
Prior to registration (or confirmation of registration) each semester, eligible students choosing to live off-campus must register their residential address, thereby declaring their compliance with the University’s Off-Campus Housing Policy. Enrollment and registration for classes each semester are conditional upon verification of compliance by Residence Life and Housing. All students living off-campus, including those renting at apartment complexes, will be required to provide their addresses and landlord contact information. Residence Life and Housing will verify the local addresses for undergraduate students at Wake Forest. Therefore, any eligible undergraduate, resident or non-resident student enrolled in a degree-seeking program desiring to reside off-campus must apply to live off-campus by registering their off-campus address each academic year.
Students currently residing, or desiring to move off-campus must apply to insure compliance with the policy and to ensure that individual records are updated. Though a student has registered to reside off-campus, the application submitted is purely a request, and it should not be inferred that approval has been given. Students whose applications are approved will receive written notification of such action. Any students who have been approved to reside off-campus may not change location of residency until written approval has been received from Residence Life and Housing. In order to receive this approval, students must re-register with the office similar to their initial request to move off-campus.
Once a student has been approved to reside off-campus, the local address that is provided to Residence Life and Housing is valid for one academic year only. Continuing enrolled students who do not re-register to reside off-campus prior to the expiration of the original approved local address will have a hold placed on future class registration processes until approval is received (or may risk having their registration canceled). Students who previously lost, or lose during the current academic term, campus housing due to judicial sanctions still need to register to reside off-campus. Other populations of students who need to also register upon acceptance to the University include transfer or any student classified with non-resident student status. Students who are discovered to have moved off-campus without receiving prior permission will, minimally, have their class registration held (or possibly canceled); as well as, be required to submit an application for review. If the application were approved, the student would receive a warning similar to those students who have had a law enforcement officer visit their residence (see Ongoing Review and Sanctions). If the application is denied, options described in the Application and Review instructions apply.
Application and Review
Fourth-year, (Senior) students desiring to live off-campus must complete the off-campus housing registration process to be approved to live off campus. Students will only be approved to live off-campus in an apartment or a registered single-family residential property. All first, second, and third-year students are required to live in campus housing unless accepted through the admissions office as non-resident students. Only those first, second, and third-year resident students, who petition to have their status changed to non-resident and whose petition is granted will be permitted to proceed with the off-campus housing registration process. A change in residency status during the academic year does not guarantee that a student will be released from a valid housing agreement. City of Winston-Salem ordinances state that there shall be no more than four (4) individuals that are not related by blood, adoption, or marriage living together in a single-family dwelling unit, Residence Life and Housing will monitor the number of students that are granted permission to reside in residential areas zoned for these units. The office will, at no time, grant permission to any individual(s) to exceed the number, nor is there an appeal process to do so.
Students whose applications are approved will be sent an e-mail and their local address will be changed in the University Records System with expiration at the end of the academic year. Those students who are denied will also receive an e-mail or provide rationale for the decision. Students who have been denied permission to reside off-campus may choose to appeal the initial decision.
Students whose applications are denied and who currently reside off-campus are automatically added to the Non-Resident Student Wait List for campus housing.
Ongoing Review and Sanctioning
Throughout the semester, the Offices of the Dean of Student Services and Residence Life and Housing will review the behaviors of students residing off-campus. Police reports generated by the City of Winston-Salem Police Department (WSPD) or Wake Forest University Police Department (WFUPD) will be forwarded to the Dean of Student Services Office who will provide copies to Residence Life and Housing.
Depending upon the severity of the interaction with either police department, the first report of police action would more than likely result in a fine and warning letter to be generated from the office of the Dean of Student Services. This letter, copied to Residence Life and Housing, parents/guardians and landlords/property managers, would outline the behavioral issues in question and the consequences of further police action. This letter would be sent to all students who reside in the house in which action of the police was required (regardless of their presence).
Action by either police department on a second occasion (depending upon the severity) would more than likely result in the revocation of off-campus housing privileges immediately for the student(s) under their current arrangements (i.e. single-family unit dwellings or house). Revocation of these privileges would cause the students of said house to break their lease with the landlord, in accordance to the Landlord and Student’s Agreement. Once this occurs, the student submits and either requests to live in a multi-family dwelling or return to campus housing (if space is available via the Non-Residential Student Wait List). Students may lose the privilege of off-campus living in a single-family dwelling. If the students are seniors, the Dean of Student Services Office may employ an alternative sanction.
Any cases involving Off-Campus Conduct (commonly referred to as Rule 21) in the Student Code of Conduct and Judicial Handbook will be heard by the Associate Vice-President and Dean of Student Services, or his/her designee, and may be appealed to the Judicial Council within the student judicial system for individuals, and the Student Life Committee for student organizations.
University Jurisdiction and Scope of Review
Off-campus residency by students of Wake Forest University is a privilege which carries responsibilities. Wake Forest regulates student eligibility to reside off-campus for purposes appropriate to its educational mission. Therefore, Wake Forest University requires that undergraduate students have continuing eligibility under University Housing regulations to live in an off-campus location.
At the University’s discretion, all complaints of alleged student misconduct will be reviewed by the appropriate University authority. Cases deemed as potential violations will be processed within the guidelines set forth in the Student Code of Conduct and Judicial Handbook. As such, final authority for case resolution rests with the University. As a member of the University Area Community Partnership, Wake Forest University will serve as a liaison between members of the local community and the City of Winston-Salem for issues relating to city ordinances or related matters.
- Terms and Conditions of Off-Campus Housing
The following conditions of eligibility are required:
- The premises and the occupants must comply with all applicable laws, housing ordinances, zoning regulations, and University policies. The University maintains the right as final authority on issues regarding the violation of University rules and regulations. Activities on the premises must not violate local, state, or federal laws.
- Only Seniors, Day students, or other students who have requested and been granted an exemption from the 3-year residency requirement are eligible to live off-campus.
- Student desiring to reside in an off-campus property must register their residence with the Wake Forest University Office of Residence Life and Housing prior to signing a lease, receive written approval from the Office of Residence Life and must keep the registration current.
- Students residing in single-family dwellings must attend a mandatory Off Campus Orientation Session held at the beginning of the Fall semester each year. An additional meeting will be held in the Spring semester for students who begin living off-campus in the Spring.
- A community disturbance must not be created, and for this purpose, is defined as:
- Noise that is unduly loud, continual, or at late hours.
- Vehicular congestion that would impede emergency vehicles.
- Lewd or indecent behavior that can be deemed as inappropriate.
- Behavior that is disorderly in that it disrupts the regular or normal functions of the Wake Forest University community (on or off-campus), including behavior which breeches the peace or violates the rights of others.
- Any violation of the Student Code of Conduct.
A violation of Off-campus Conduct section (commonly referred to as Rule 21) of the Social Regulations and Policies of the Wake Forest Undergraduate Student Handbook may automatically make a student ineligible to live in single family housing.
- Landlord and Student's Agreement
- A violation of Off-campus Conduct section (commonly referred to as Rule 21) of the Social Regulations and Policies of the Wake Forest Undergraduate Student Handbook may automatically make a student ineligible to live in single family housing. Rule 21 provides:
- Wake Forest [University] students are responsible for conducting themselves so as to not bring disrepute to the University. Conduct or activity by members of the student body living in, or hosting functions at, off-campus locations that have the effect of unreasonably interfering with the rights of neighbors is prohibited. This standard of conduct recognizes and affirms a responsibility to respect the rights of others appropriate to the setting in which one lives. It also recognizes the duty of Wake Forest students who are residents of off-campus rooms/apartments/ houses to control the nature and size of activities carried out in or on their premises consistent with the standards of the University. Disruptive off-campus social functions at single family residences are subject to University review and sanctions. Individual students, groups of students, and student organizations may be held accountable for hosting disruptive events, parties, or social functions.
- Residence Life and Housing will maintain appropriate procedures for acting upon notice of any violation of these provisions and may result in the termination of the Student’s eligibility to live in single family housing in Winston-Salem. Notice of termination will be given to the Student and to the Landlord in accordance with those procedures.
- Upon notice of termination of eligibility the lease will terminate as to the Landlord and Student’s Agreement and the Landlord will have no further rights against the Student except the following:
- Rent due and owing, plus rent for one additional month, but not beyond the length of the term as to the Student.
- Actions for damages to the premises or other liability arising out of the Student’s occupancy of the premises.
- Landlord waives any other rights and claims under the lease as to the Student.
- Landlord agrees to provide an appropriate parking area to accommodate all vehicles brought to the premises by residents of the dwelling. The parking area must be covered by a suitable material, such as asphalt, concrete or crushed stone. All parking and parking arrangements must be in compliance with applicable code and laws.
- Wake Forest University makes no representation, assumes no liability for, and has no responsibility to the Student, the Landlord, or any third person with regard to any lease to or occupancy of off-campus housing to or by students of Wake Forest University. Students assume full responsibility for Student’s selection, use, or occupancy of such premises.
- Student and Landlord assume full responsibility for compliance with these provisions as a condition to the Student’s initial and continuing eligibility to occupy the premises and the continuation of any lease or agreement for such occupancy. Wake Forest may communicate with Student, Landlord, or both of them with regard to the Student’s eligibility to occupy the premises.
- Compliance with these provisions is a joint responsibility of all students residing at the premises. If a breach of these provisions occurs at the premises, the eligibility of all students residing there is subject to termination, whether or not any particular student was involved in the conduct or activity.
- Submission of the Off-Campus Housing Registration (by students) and the Landlord Information forms (by landlords) means that both parties agreed to and will abide by the terms of Wake Forest University’s Off-Campus Housing Policy.
Submission of the Off-Campus Housing Registration (by students) and the Single-Family Residential Property Registration Form (by landlords) means that both parties agreed to and will abide by the terms of Wake Forest University’s Off-Campus Housing Policy.