If you have questions, please visit our Frequently Asked Questions.
Medical Documentation for Special On-Campus Housing or Dining Requests
Recognizing that Wake Forest University has a three year residency requirement and the university views living on-campus as integral to a liberal arts education and the Wake Forest experience, we have a wide variety of housing and dining options on campus which can accommodate the vast majority of medical issues.
In order for Wake Forest University to meet the needs of students on-campus and provide reasonable and appropriate accommodations, students who have a documented disability(s) or a chronic medical condition(s) that require special on-campus housing and dining accommodations must submit appropriate documentation of the condition to the Director of Student Health Service. Log into WIN>Virtual Campus>Residence Life and Housing>Housing Accommodation Request.
Students with disabilities requesting housing and/or dining accommodations should proceed as normal with registration for each process until a decision regarding eligibility has been reached. Decisions regarding accommodations for these requests can be reached only after appropriate documentation of the disability and supporting data have been received. Evaluating requests take time. Please allow 3-4 weeks upon receipt of all documentation for evaluation and assessment by the Director of the Student Health Service. Consequently, students requesting accommodations should provide this documentation as soon as possible because of the time required to respond to individual requests. Requests for special housing accommodations within 2 weeks prior to a housing selection period may not be considered due to time constraints. Requests for accommodations are reviewed on a case-by-case basis and receipt of the necessary documentation does not guarantee that the accommodations will be granted.
Based on a recommendation from Student Health Service, Residence Life and Housing will then determine the accommodations which are provided to the student. Unless noted as a temporary accommodation, an accommodation recommendation will be considered valid for a student’s time at Wake Forest unless the student forfeits the accommodation or withdraws from the university.
For the Fall term, current students should provide complete documentation for consideration by March 1st, and incoming students by June 15th or November 15th for the Spring term. Requests submitted after the deadline may be denied if there is not a legitimate extenuating circumstance or a significant change in the student’s health in the interim time.
Medical Request Forms
The student’s physician or therapist should provide justification of the requested accommodations. Guidelines for written documentation of a student’s disability or psychiatric condition are listed below.
- Completion of forms by a physician or therapist describing the disability (diagnosis, treatment plan, limitations caused by the condition, possible medical complications, and prognosis for improvement):
- Associated lab, X-ray, and test data, if appropriate.
- Recommendation by the physician or therapist concerning specific on-campus housing or dining requirements that may be needed because of this documented condition. (e.g. private bathroom, grab bars, strobe lights, door opener, single room, food prepared in a peanut-free environment, convenient access to a kitchen, etc.)
- The physician or therapist must be licensed and may not be a family friend or relative of the student.
Completed form of the medical condition should be forwarded to:
Director, Student Health Service
Wake Forest University
|P.O. Box 7386, Reynolda Station
Winston-Salem, NC 27109
- Wake Forest University has a number of residential facilities on campus that are of varying configurations and construction ranging from a typical residence hall room with community bathroom, to suites and apartments which contain private or limited access bathrooms and kitchens as well as differing types of air systems.
- A desire or recommendation for a geographic change “e.g. Off-Campus” is not normally considered an accommodation.
- ADHD and learning disabilities do not typically merit special housing or dining considerations.
- All residence halls at Wake Forest University are air-conditioned, are non-smoking, and use environmentally-friendly green cleaning supplies. Allergic rhinitis does not usually merit special housing considerations (such as a single room).
- Special housing or dining considerations based on a newly developed psychiatric or psychological condition usually require the development of a therapeutic relationship with a professional staff member at the University Counseling Center and/or documentation from an off-campus therapist.
- A nutritionist is available to meet with students who have food allergies to educate students on options in the on-campus dining halls and food venues.