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New Student Move-In Time Frames

The Office of Residence Life and Housing, along with an assortment of campus partners, continues to work on enhancing the move-in experience for our newest students and their families. 

To minimize the wait time in the car line, the Office of Residence Life and Housing is excited to announce move-in time frames. These encouraged time frames will allow for better management of traffic around campus and will expedite the move-in process as we welcome our 1,300+ newest Demon Deacons. As you plan for your arrival, please consider the time frames below:

  • Babcock, Bostwick, and Collins Halls are encouraged to arrive between 8:00 AM and 10:30 am

  • Angelou, Johnson, Luter, and South Halls are encouraged to arrive between 10:30 AM and 12 noon

When you arrive on campus, our University Police will direct you to drive to your student’s residence hall.  Once you reach the hall, you will be asked to park your car by the curb, and volunteers will come to your car to unload your student’s belongings to the grass or sidewalk.  Volunteers will help bring your student’s belongings to his/her room, while you drive your car to lot Q behind campus to park, keeping traffic flowing as quickly as possible.  

If your suggested arrival time is between 10:30 AM to 12 noon, you can still come to campus early.  You will need to enter at the Reynolda Road entrance and make a left on Allen Easley Dr. and then turn right on Aaron Lane to go into Parking Lot Q (See Map) .  Your family can park your car in Lot Q and walk to your student’s residence hall to pick up room keys, and/or can go to the Campus Services and Information Fair in the Benson University Center so your student can get his/her Deacon OneCard, Post Office Box key, and more.  Then you can return to your car and get into the car line at your suggested Move-In time.


New Residential Students

The designated check-in day for first-year students is Wednesday, August 23, 2017. All students who wish to move into the residence halls before this date must be required to arrive early by a student organization or University department and have their name submitted for approval to Residence Life and Housing.

Returning Residential Students

We are glad you will be living on campus again this year. Returning students may check-in between 9 AM and 5 PM on Friday, August 25 or Saturday, August 26, 2017. 

If extenuating circumstances require an early arrival, you must request permission, in writing, to housing@wfu.edu by Friday, August 11, 2017. No students will be allowed to check in prior to the scheduled dates unless they are involved in a campus organization or activity that has made prior arrangements and/or have received approval from our office. Students returning early without approval will be unable to check in to their rooms.

Please review the “Early Arrivals” section below for more information, including details on fees associated with arriving early.

If you foresee arriving later than 5 PM on Sunday, August 27, 2017, contact Residence Life and Housing at housing@wfu.edu or 336.758.5185 for instructions and to avoid possible charges.

Check-In: 5 Easy Steps

  1. Pull your vehicle into a designated unloading zone closest to your residence hall and follow the unloading procedures below.
  2. Go to the main lobby in your assigned residence hall for check-in.
    • Students living in a house on Polo Road and Martin Hall will check in at Polo Hall,
    • Students living in Student Apartments and North Campus Apartments will check in at North Campus Apartments, Building # 5,
    • Students living in Huffman Hall will check in at Poteat Hall,
    • Students living in Efird Hall will check in at Taylor Hall,
    • Students living in Piccolo Hall will check in at Palmer Hall.
  3. Introduce yourself to the hall staff and show them your room assignment.
  4. Pick up your keys, Room Condition Report, and other materials.
  5. Unload belongings at the curb and have someone move your vehicle to a parking lot so that others may unload their cars.

Parking and Unloading

When over 3,000 students check in to the residence halls in just a few days, moving can be chaotic. To make everyone’s arrival as pleasant as possible, please:

  • Observe all parking restrictions and traffic patterns; University Police will enforce these regulations. Park only on designated streets and in designated lots; do not park on the lawns since it may damage the underground sprinklers. While you are checking in, park in the designated unloading areas with flashers on.
  • Quickly unload your belongings at the curb nearest to your residence hall. Once you are finished unloading, please move your vehicle to a parking lot.
  • Do not park in handicap spaces, fire lanes, service areas, driving lanes, roadways, sidewalks, on the grounds or any other area not designated for parking.
  • Check weather forecasts and plan accordingly. Bringing umbrellas and plastic for covering your belongings would be a good idea if rain is in the forecast.

Check your Room Condition Report

When you check in, you will receive a Room Condition Report (RCR) which states the condition of items in your room at the time you move in. Take a few minutes to inspect your room to see if there are any discrepancies between your RCR and the actual condition of your room. If there are discrepancies, you must notify your Resident Adviser (RA) within 48 hours to ensure that you will not be financially accountable for pre-existing damages upon your check-out.

Early Arrivals

Group Information/Individual Information

“Early Arrivals” are students who are granted special permission to move into their on-campus housing assignments before their designated check-in dates. For a variety of reasons, Wake Forest University restricts the number of students allowed to check-in early.

The designated check-in day for new students is Wednesday, August 23, 2017. The designated check-in days for returning students are Friday, August 25 and Saturday, August 26, 2017. All students who wish to move into the residence halls or apartments before these dates must be involved in a campus organization or activity that has made prior arrangments and/or have their requests approved by Residence Life and Housing.

Group Information

  1. Students who are associated with a specific group. For example:
    • New undergraduate students involved in pre-school academic initiatives
    • Returning undergraduate students associated with student organizations
    • Returning undergraduate students assisting with pre-orientation programs
    • Athletic teams and associated athletic groups
    • Student departmental employees
  2. Group leaders will submit the names of student participants to Residence Life and Housing by July 14, 2017. 
  3. Lists must be submitted by official group advisors or administrators, NOT individual student members.
  4. Early arrivals may check in from 9 AM to 8 PM on their pre-approved day. Students arriving outside of these times should contact Residence Life and Housing at housing@wfu.edu for instructions for check-in. 

Individual Information

  1. NO early arrivals for upperclassmen on August 23, 2017.
  2. The maximum number of days a student may request an Early Arrival for extenuating circumstances is three (3) days
    • New Undergraduate Students – ONLY as a part of a campus organization or activity
    • Returning Undergraduate Students – August 22, 2017
  3. Fee: $125.00 per student per night
  4. Early arrivals may check-in from 9 Am to 8 PM on their pre-approved day. Students arriving outside of these times should contact Residence Life and Housing at housing@wfu.edu for instructions for check-in.